Section C: Exhibit Booth Details and Staff Registration
Exhibit Spaces Include:
Two (2) Exhibitor Representative Badges (includes full trade show access)
**NOTE: All Ballroom Spaces = 8 feet-wide MAXIMUM**
Ballroom booths: 6’ Skirted Tabletop set in 8’W x 6’D x 8’H pipe & drape booth
Hallway spaces: 6’ Skirted Tabletop, with approx. 8’W back space behind table. Companies with large displays are suggested to reserve ballroom space.
Company Name Sign with Company Name in basic block letters
Two (2) Chairs, One (1) Electrical Outlet (120V)
Company listing and description in the Exhibitor Directory, printed in the Show Program
Show contractor, PRX, will set up tables, chairs, and company freight in each space
Basic Wi-Fi service has been custom ordered for the event and will be available throughout the hotel’s 2nd floor meeting spaces.
A wired Internet connection, and other audio/visual needs such as TV monitor, can be ordered through the Hotel’s A/V company, Encore Event Technologies:
Encore and A/V Rental Services Jessica McGath
Senior Sales Manager
Exhibit or Meeting Room Catering Services
All catering needs can be ordered directly through the JW Marriott Nashville Tori Lyda, Convention Services
Staff badges can be registered online at the below link, and enter your primary contact’s email.
Exhibitors may ship small items via the on-site FedEx. For details, click here.
Packages may not arrive prior to February 24.
Companies not using PRX will need to retrieve packages from the FedEx office during operating hours. Return shipments should be taken to the FedEx office and have shipping labels affixed to packages/containers, contact your shipper to schedule a pick-up and take packages to the FedEx. Shipments left in your exhibit space will be considered unclaimed.
PRX FREIGHT SERVICES ADVANCE SHIPPING
EARLIEST DATE for all exhibit materials to arrive = January 15, 2024
DEADLINE for all exhibit materials to arrive = February 15, 2024
PRX Expo freight services rates are $240.00 flat for first 200 , + $120 each add’l 100lbs.
This service includes receiving materials at our warehouse, unloading from carrier, storage at warehouse, delivery from our warehouse to convention site, empty crate storage, delivery of crates after show to booth, and delivery from booth to designated carrier for outbound shipment.
All shipped materials must state event name, SOCMA, and Exhibitor Company, and Exhibit Space Number on each package and on bill of lading. SOCMA Show, Exhibitor Company, Space Number TForce Freight
c/o PRX Exposition Services
45 Teledyne Pl
La Vergne, TN 37086
Your exhibit space number can be found at: https://socma2024.expofp.com/
Return Instructions (For PRX Shippers Only):
Exhibitors can leave any boxes by your booth, with a properly labeled shipping label affixed for your preferred carrier. PRX will collect materials and coordinate the return shipment to your office. It is helpful to have an actual shipping labeland not a hand written one to ensure proper return delivery.
Section E: Additional Furniture Options
An order form for additional exhibit furnishings can be found in PRX Expo’s online store with the link you were emailed.