Trade Show Exhibitor Manual & Services

Show Organizer Contacts:

Event Location
JW Marriott Nashville
201 8th Ave S, Nashville, TN 37203
Phone: (615) 291-8600

Shipping Services Contact:
Danielle Murnieks
PRX Exposition Services
dmurnieks@prexposition.com

Exhibit Spaces Include:

• Two (2) Exhibitor Representative Badges (includes full trade show access)
  **NOTE: All Ballroom Spaces = 8 feet-wide MAXIMUM**
  Ballroom booths: 6’ Skirted Tabletop set in 8’W x 6’D x 8’H pipe & drape booth
  Hallway spaces: 6’ Skirted Tabletop, with approx. 8’W back space behind table. Companies with large displays are suggested to reserve ballroom space.

• Company Name Sign with Company Name in basic block letters
• Two (2) Chairs, One (1) Electrical Outlet (120V)
• Company listing and description in the Exhibitor Directory, printed in the Show Program
• Show contractor, PRX, will set up tables, chairs, and company freight in each space
• Basic Wi-Fi service has been custom ordered for the event and will be available throughout the hotel’s 2nd  floor meeting spaces.
• A wired Internet connection, and other audio/visual needs such as TV monitor, can be ordered through the Hotel’s A/V company, Encore Event Technologies:

Encore and A/V Rental Services
Jessica McGath
Senior Sales Manager
jessica.mcgath@encoreglobal.com

Exhibit or Meeting Room Catering Services

• All catering needs can be ordered directly through the JW Marriott Nashville
  Tori Lyda, Convention Services

Staff Badges

Staff badges can be registered online at the below link, and enter your primary contact’s email.

For assistance, contact Amber Thichangthong at athichangthong@socma.org.

PRE-SHOW ADVANCE SHIPPING VIA PRX

• PRX Exhibition Services is SOCMA’s official general service contractor and all exhibitor equipment/materials should be shipped in advance of the show through PRX.
• PRX will send each exhibitor an email from prx@prexposition.com the show with your personal login credentials in order to access the ordering system with online.
• If you do not receive an email by December 20, please contact Danielle Murnieks at dmurnieks@prexposition.com.

PRE-SHOW ADVANCE SHIPPING VIA HOTEL FEDEX

• Exhibitors may ship small items via the on-site FedEx. For details, click here.
• Packages may not arrive prior to February 24.
• Companies not using PRX will need to retrieve packages from the FedEx office during operating hours. Return shipments should be taken to the FedEx office and have shipping labels affixed to packages/containers, contact your shipper to schedule a pick-up and take packages to the FedEx. Shipments left in your exhibit space will be considered unclaimed.

PRX FREIGHT SERVICES ADVANCE SHIPPING

• EARLIEST DATE for all exhibit materials to arrive = January 15, 2024
• DEADLINE for all exhibit materials to arrive = February 15, 2024
  
• PRX Expo freight services rates are $240.00 flat for first 200 , + $120 each add’l 100lbs.
• This service includes receiving materials at our warehouse, unloading from carrier, storage at warehouse, delivery from our warehouse to convention site, empty crate storage, delivery of crates after show to booth, and delivery from booth to designated carrier for outbound shipment.
• All shipped materials must state event name, SOCMA, and Exhibitor Company, and Exhibit Space Number on each package and on bill of lading.
  SOCMA Show, Exhibitor Company, Space Number
  TForce Freight
  c/o PRX Exposition Services
  45 Teledyne Pl
  La Vergne, TN  37086
  Your exhibit space number can be found at: https://socma2024.expofp.com/

Return Instructions (For PRX Shippers Only):

• Exhibitors can leave any boxes by your booth, with a properly labeled shipping label affixed for your preferred carrier. PRX will collect materials and coordinate the return shipment to your office. It is helpful to have an actual shipping label and not a hand written one to ensure proper return delivery.

• An order form for additional exhibit furnishings can be found in PRX Expo’s online store with the link you were emailed.
• If you do not receive an email by January 23, please contact Danielle Murnieks at dmurnieks@prexposition.com.